How to use this purchase order generator
- Enter your business as the buyer and the vendor under Supplier.
- Add a unique PO number and expected delivery date.
- Specify product descriptions, units, quantities, rates, and the Ship to address.
- Ask the supplier to confirm availability and order details; keep the PDF with the matching invoice.
A completed purchase order example
hello@example.com
100 Example Lane, Sample City
PURCHASE ORDER
PO-2026-009
Issued: September 23, 2026
Recipient: Example Supply Co.
Expected delivery: September 30, 2026
Ship to: Sample Studio, 100 Example Lane, Sample City
Order terms: Please confirm stock, delivery date, and any shipping charges before fulfillment.
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| A4 copy paper — ream | 10 | $6.00 | $60.00 |
| Shipping cartons — pack of 10 | 2 | $18.00 | $36.00 |
Total: $96.00
Fictional example only. Names, dates, and prices illustrate the fields; they are not market rates. No discount or tax is included.
Make quantities and delivery details explicit
“2 packs of 10 cartons” means something different from “2 cartons.” Put the unit or pack size in the description and check that the rate uses the same unit. Include a delivery fee as a line item if it is agreed.
This tool prepares a purchase order document. It does not send an order, reserve stock, or pay the supplier. Compare received goods and the supplier’s invoice with your PO before following your normal payment process.
Common questions
Who goes in Your business?
The buyer issuing the purchase order. Enter the seller’s details under Supplier.
Can I specify a different delivery address?
Yes. Enter it in Ship to / delivery address. It appears separately on the PDF.
Does downloading place the order?
No. Send the PDF to the supplier and obtain confirmation through your normal purchasing process.
Keep a copy you control
Use Save Draft to keep the document in this browser, and My Documents → Download Backup for a separate copy. Clearing site data can remove local drafts. Other browsers and devices do not automatically share your documents.